Key Responsibilities

1. Procurement Strategy & Execution

• - Develop and implement procurement strategies aligned with Regent brand standards and operational needs

• - Source and procure high-quality goods and services across all hotel departments (F&B, Rooms, Engineering, Spa, IT, etc.)

• - Ensure all purchases meet luxury quality benchmarks and brand specifications

• - Maintain a balance between cost efficiency and uncompromising quality

2. Vendor Management & Sourcing Excellence

• - Identify, evaluate, and onboard premium suppliers and vendors

• - Build and maintain strong, long-term supplier relationships

• - Conduct supplier performance evaluations and quality audits

• - Negotiate contracts, pricing, and terms ensuring best value without compromising quality

• - Maintain a preferred vendor list aligned with luxury standards

3. Quality Control & Brand Alignment

• - Ensure all procured items meet Regent’s luxury presentation and performance standards

• - Work closely with operational departments (F&B, Housekeeping, Engineering, Spa) to define specifications

• - Reject substandard goods and enforce strict quality compliance

• - Ensure consistency in product quality across all departments

4. Inventory & Cost Management

• - Monitor inventory levels and ensure timely procurement to avoid operational disruption

• - Optimize stock levels to reduce wastage and overstocking

• - Track procurement spend and ensure adherence to budgets

• - Identify cost-saving opportunities without compromising guest experience

5. Sustainability & Responsible Sourcing

• - Integrate sustainability principles into procurement practices

• - Source eco-friendly, ethically produced, and locally available products where possible

• - Reduce single-use plastics and promote circular procurement models

• - Support IHG ESG and Regent sustainability initiatives

6. Systems & Process Management

• - Utilize procurement systems and tools (P2P platforms, ERP systems) effectively

• - Ensure proper documentation, purchase order processing, and approvals

• - Maintain transparency and audit readiness in all procurement activities

• - Ensure compliance with IHG procurement policies and procedures

7. Financial Control

• - Support preparation and management of departmental procurement budgets

• - Ensure cost control and value optimization across all purchasing categories

• - Monitor market trends and pricing fluctuations to inform procurement decisions

• - Provide regular reporting on procurement savings and performance

8. Stakeholder Collaboration

• - Work closely with all hotel departments to understand operational needs and specifications

• - Collaborate with Finance for budgeting and audit requirements

• - Liaise with Corporate Procurement teams for global sourcing initiatives

• - Support Operations teams with timely delivery of goods and services

9. Compliance & Risk Management

• - Ensure compliance with local regulations, taxation, and import/export laws

• - Maintain ethical procurement practices and avoid conflicts of interest

• - Ensure supplier contracts include risk mitigation clauses

• - Support internal and external audit requirements

10. Innovation & Continuous Improvement

• - Identify opportunities to streamline procurement processes

• - Introduce digital procurement solutions and automation where applicable

• - Benchmark against industry best practices in luxury hospitality procurement

• - Continuously improve supplier base and procurement efficiency

Key Skills & Competencies

• - Strong procurement and negotiation expertise

• - Deep understanding of luxury hospitality product standards

• - Financial acumen and cost management capability

• - Strong vendor relationship management skills

• - Analytical mindset with attention to detail

• - Integrity and ethical decision-making

• - Strong communication and stakeholder management

Qualifications & Experience

• - Bachelor’s degree in Supply Chain Management, Business Administration, Hospitality, or related field

• - 5–8 years of procurement experience, preferably in hospitality or luxury industries

• - Experience with procurement systems (ERP / P2P platforms)

• - Strong knowledge of F&B, Rooms, and operational purchasing categories

• - Strong supplier network in hospitality or luxury goods sector

Preferred Experience

• - Experience in luxury or ultra-luxury hotels/resorts

• - Pre-opening procurement setup experience

Key Performance Indicators (KPIs)

• - Procurement cost savings and value optimization

• - Supplier performance and compliance scores

• - Purchase order accuracy and turnaround time

• - Inventory efficiency and stock turnover ratio

• - Audit compliance and documentation accuracy

• -Sustainability procurement metrics (local sourcing, eco-products usage)

Regent Brand Lens (Differentiation)

• Procurement is a curation function, not just a buying function

• Every product must reflect timeless luxury, quality, and sensory excellence

• Focus on consistency, elegance, and reliability of guest experience inputs

• Balance commercial discipline with uncompromising brand integrity

• Ensure suppliers become partners in delivering Regent’s guest promise