We deliver affordable, reliable ELECTRICITY, with a focus on EFFICIENCY and a commitment to ENVIRONMENTAL STEWARDSHIP. We are dedicated to ECONOMIC DEVELOPMENT, providing resources and supporting economic growth. Our EMPLOYEES are our greatest asset in meeting our mission to be an Oklahoma Agency of Excellence.

ESSENTIAL JOB FUNCTIONS:

• Prepares and enters purchase requests and purchase orders for equipment, materials, and services.
• Processes releases off of purchase orders for equipment, materials and services.
• Make purchases using the P-Card system; prepares documents to account for purchasing as required.
• Arranges and prepares documentation for travel, mutual aid, and/or training trips for assigned staff; organizes and prepares reimbursement documentation after trips have been completed.
• Prepares and handles confidential documents concerning pay, personnel, budget, compliance activities, etc. as assigned.
• Assists with preparation and processing of bid documents, as needed.
• Monitors use and coordinates maintenance required for pool vehicles, as assigned.
• Posts, receives, and distributes mail to and from various GRDA Divisions.
• Prepares reports for monthly Board of Director meetings, as assigned.
• Maintains T&D Engineering and Operations records; scans documents and files electronically; files paper copies as needed.
• Prepares letter responses to standard inquiries for signatures by management.
• Does miscellaneous keyboarding for reports and forms.
• Performs usual activities associated with a clerical job including making copies, preparing envelopes, mailings, filing, etc.
• Attend meetings and coordinates department activities as required with other GRDA departments.
• Assist T&D Engineering and Operations staff with scheduling meetings.
• Take meeting minutes and distribute them as needed.
• Assist in preparing budgets by tracking budgeted O&M costs per department.
• Keeps files, reports and other information as needed for FEMA reimbursement.
• May receive calls for various T&D Engineering and Operations personnel and direct calls to proper individuals.
• Some overtime may be required, mostly during extreme system outage events.
• Other duties as assigned.

EDUCATION, TRAINING, AND EXPERIENCE:

• Minimum high school graduate with at least five years of experience in clerical office work. Associates degree in business or related field preferred.

SPECIAL CERTIFICATES, REGISTRATIONS, LICENSES REQUIRED:

• Must have and maintain a valid Oklahoma driver's license.
• Must obtain and maintain OK State Certification as a Certified Procurement Officer (CPO). GRDA will pay costs for CPO Certification.
• Must have or obtain Notary Public certification. Costs borne by GRDA.

SKILLS, KNOWLEDGE, & ABILITIES REQUIRED:

• Requires competency with personal computers.
• Requires training and experience with Microsoft Office Excel, Word, Outlook, PowerPoint, OneDrive and Teams.
• Requires the ability to learn and use GRDA’s computerized asset maintenance system, MAXIMO, and enterprise resource planning system, Microsoft D365, to enter and track material purchases.
• Requires the ability to follow processes and procedures.
• Must be competent in the use of the English language both in the written and verbal form; must speak clearly.
• Must exhibit a positive, pleasant personality and a professional demeanor for meeting the public.
• Requires the ability to prepare basic reports; to gather, review, and analyze data.
• Must be detail oriented.

PHYSICAL/MENTAL REQUIREMENTS:

• Business related travel may be required for training purposes and miscellaneous meetings.
• Must be able to handle weights up to 30 lb. on an infrequent basis.
• Requires bending as needed for filing of documents.

ENVIRONMENTAL CONDITIONS & SAFETY CONCERNS:

• Work is usually performed in an office environment.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!