Office Manager
Operations · Full-time
chouteau, ok, usa
USD 25-28 / hour
Posted on Oct 31, 2026
Office Manager – Accounting, Payroll & BillingLocation: Pryor, OK Area
Pay: $25–$28 per hour
Schedule: Monday–Friday, Day Shift
Employment Type: Full-Time
Start Date: ASAPPosition OverviewWe are seeking an experienced, highly organized Office Manager for an established industrial services company. This is an accounting-focused administrative position responsible for payroll support, accounts payable and receivable, invoicing, job-cost tracking, and daily office operations.The ideal candidate will have a strong background in bookkeeping or accounting administration, excellent attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment. Experience with QuickBooks, Excel, and construction or industrial service billing is highly desirable.Key Responsibilities
Pay: $25–$28 per hour
Schedule: Monday–Friday, Day Shift
Employment Type: Full-Time
Start Date: ASAPPosition OverviewWe are seeking an experienced, highly organized Office Manager for an established industrial services company. This is an accounting-focused administrative position responsible for payroll support, accounts payable and receivable, invoicing, job-cost tracking, and daily office operations.The ideal candidate will have a strong background in bookkeeping or accounting administration, excellent attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment. Experience with QuickBooks, Excel, and construction or industrial service billing is highly desirable.Key Responsibilities
- Manage accounts payable and accounts receivable processes.
- Assist with payroll preparation, timekeeping verification, and employee records.
- Review employee timesheets, job tickets, and supporting documentation for accuracy.
- Prepare customer invoices, billing documentation, and purchase orders.
- Track labor, equipment, materials, and other job-related expenses.
- Reconcile job tickets, billing rates, and job-cost information.
- Maintain accurate financial spreadsheets and accounting records.
- Assist with employee onboarding, background checks, and personnel documentation.
- Coordinate with management, project supervisors, field employees, and drivers to resolve discrepancies.
- Maintain organized electronic and physical records.
- Answer phones and assist with general office administration.
- Provide occasional support with social media and basic marketing activities.
- Previous experience in office management, bookkeeping, accounting, payroll, or a similar administrative role.
- QuickBooks and Microsoft Excel experience strongly preferred.
- Working knowledge of AP/AR, invoicing, and payroll processes.
- Strong mathematical accuracy, organization, and attention to detail.
- Ability to manage multiple deadlines and prioritize responsibilities independently.
- Comfortable working with confidential financial and employee information.
- Proficient with Microsoft Office and able to learn new software systems.
- Experience with construction, industrial services, trucking, or job-cost accounting is a plus.
- Experience with Procore is a plus.
- Strong communication, problem-solving, and follow-through skills.
- Full-time, Monday–Friday
- Day shift, approximately 7:00 a.m.–4:30 p.m., with exact hours to be determined
- $25–$28 per hour, depending on experience
- Immediate availability preferred to allow for hands-on training with the current Office Manager before November 13, 2026.